Quick Analysis Tool

Excel’s Quick Analysis Tool is the easiest way to analyze your data instantly using different tools (Formatting, Charts, Totals, Tables or sparklines)

In today’s lesson, we will explain how to use this feature in Excel.

How to turn on the Quick Analysis feature?

You can choose two methods to activate the tool.

Go to Excel Option, on the General tab. Check Show Quick Analysis options on selection. From now the QAT toolbar will appear by default.

activate quick analysis tool

If you like using keyboard shortcuts, apply the Ctrl + Q combination.

apply keyboard shortcut control Q

Click the Quick Analysis button on the bottom-right corner of the range. The custom toolbar appears. You can choose from the following tools: Formatting, Charts, Totals, Tables, and sparklines.

Formatting Tables using Quick Analysis Tool

Now let us see how to apply conditional formatting using QAT. If you want to learn all about conditional formatting, we strongly recommend you our definitive guide.

apply quick conditional formatting

The key differences between QAT and regular methods:

We get a quick live preview and select the option you want. The Quick Analysis Tools provides the most used functions:

  • Data Bars, color-based highlighting, icons sets
  • “Greater than” quick formulas
  • Top N percentage
  • Clean formatting rules

That is all we require! Let us assume that you prefer the common way to use all of the conditional formatting features. Go to the Home Tab and click on the ribbon.

click on the ribbon home tab

Inserting charts using Quick Analysis Tool

Select the data range then click Charts on the floating toolbar. The button that appears at the bottom right corner of the selected range. Based on the type of selected data, you’ll see the most recommended chart types with previews.

If you want to choose another chart type, go to the Chart tab on the Ribbon. Select your preferred chart type and click it.

charts recommended qat

How to use Totals?

The Totals function is useful if you want to perform a quick analysis. Just pick one of the available options, and a new row will be inserted.

insert new row average

Tables

Tables play an important role in data analysis. Click on the Table icon to convert the current range into a table. If you have a larger initial data set, you can create Pivot tables too. Tables help you sort, filter and summarize data.

how to use tables

Sparklines

Sparklines are in-cell mini charts, and with their help, we can create a line, columns, and win / loss chart in single cells.

create quick in-cell charts